Event planning

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If you’re planning an event, these resources can help make sure you don’t miss anything and put on the best event you can.

You should download and complete both the event planning checklist and the risk assessment form. Completed forms should be emailed to [email protected]

 Download event planning checklist

 Download event risk assessment form

Resources

Resource	Contact	Details
Church	[email protected]	If you are using the church building, the space must be booked out. Contact a Churchwarden to arrange this.
Community Centre	[email protected]	If you are using any part of the Community Centre, the space must be booked out. Contact the Bookings Secretary to arrange this.
Bar	[email protected]	Contact the Bar team to arrange for the bar to be opened, either for the sale of alcohol or for hospitality.
Technology	[email protected]	If you have any particular technical requirements, including for AV equipment or streaming, contact the Technology Team.
Refreshments		You will normally need to provide your own refreshments.

Essential contacts

Name	Contact	Details
Vicar	[email protected]	Must be informed if you are planning an event on behalf of the Church.
Churchwardens	[email protected]	Must be informed if you are planning an event on behalf of the Church.
Health & Safety Officer	[email protected]	Refer to policy, and if any concerns please consult with the Health & Safety Officer.
Parish Safeguarding Officer	[email protected]	Refer to policy, but if your event is aimed primarily at children or vulnerable adults please consult the Safeguarding Officer.
Finance Team	[email protected]	Contact the Finance Team to discuss any budgetary requirements or constraints your event may have.
Social & Events Team	[email protected]	The Social & Events Team can help with coordinating your event around other things which may already be planned.
Communications Team	[email protected]	Can support with publicity, e.g. making and displaying posters, facebook publicity etc.